Record Retention Policy:
Dan Napier, CIH -- DNA Industrial
Hygiene strives to provide the most effective records system
possible. It is our policy to provide our clients with all of the
original records and documents as soon as possible after we have
completed our work. We understand the clients responsibility to
maintain Health and Safety and Industrial Hygiene records for their
enterprises. In some instances the requirement extends to thirty
years. To that end we strive to provide low acid content
documents that are archive quality, however we recommend that the
records are preserved and maintained by the best available
technology. Field notes by their very nature are sensitive to age
and should be maintained with care. Our policy is to assist our
clients to maintain their records in confidence. Their
records are the original documents and the only copies available. We
will maintain electronic copies of
records and documents for as long as two months after current
accounts have been settled. We may maintain records for a longer
time, but the accuracy or availability of those stale records is not
guaranteed or reliance on those stale records recommended. We can
provide electronic copies of
our work and provide paperless reports in some instances if the request
is within the two month window after closure of accounts. We will
utilize the most
appropriate system for that transfer. Usually we prefer Adobe
Acrobat PDF® files
that have
been sealed with a passphrase or other security measure.
September 3, 2010 © Dan Napier, CIH